10/19/2026
Bookkeeper / Operations Support Specialist
Part-Time | 20–25 hours per week | $25–$28/hour DOE
Position Summary
ACBVI is hiring a part-time Bookkeeper / Operations Support Specialist to maintain the organization's financial records in QuickBooks Online, support grant and fee-for-service billing, and manage ordering of program supplies and client assistive equipment. This role reports to the Executive Director and works closely with program staff, the external accountant, and auditors.
Core Responsibilities
Bookkeeping and Financial Operations
• Maintain full-cycle bookkeeping in QuickBooks Online: AP, AR, GL, bank and balance sheet reconciliations.
• Process accounts payable: enter bills, code to grants and GL accounts, prepare payment runs, maintain W-9s and 1099 records.
• Process accounts receivable: issue invoices, apply deposits, track aging, follow up on outstanding balances.
• Reconcile all bank, credit card, and investment accounts monthly.
• Prepare month-end journal entries (accruals, prepaids, depreciation, payroll).
• Support month-end close and deliver financial statements within 7 business days of month-end.
Grant Accounting and Billing
• Prepare and submit monthly DVR fee-for-service invoices and track AFP numbers through payment.
• Prepare monthly billings and reports for state grants (OB Anchorage, OB Interior, Outreach, Braille).
• Track restricted funds additions and releases; maintain the restricted funds schedule.
• Support quarterly and annual grant reporting.
Program Supplies and Client Equipment Ordering
• Order program supplies, instructional materials, and consumables based on staff requests.
• Order client assistive technology and devices (screen readers, magnifiers, CCTVs, canes, braille supplies, etc.) in coordination with program staff.
• Track orders, verify receipt, match invoices to purchase orders, and maintain vendor records.
• Manage returns, warranties, and vendor communication.
Payroll and Benefits Accounting
• Record payroll journal entries from BambooHR into QBO (ACBVI retains payroll processing).
• Reconcile benefits accounts: 403(b), health insurance, Aflac, FSA.
Audit and Compliance Support
• Prepare schedules and pull supporting documentation for the annual audit and tax return.
• Maintain organized digital and paper records in alignment with grant and audit requirements.
• Support internal controls and segregation-of-duties practices.
Reporting
• Produce monthly P&L, balance sheet, cash flow, and budget-to-actual reports.
• Prepare grant-specific financial reports as required by funders.
• Deliver ad hoc reports to the Executive Director and Board as requested.
Required Qualifications
• Minimum 3 years of full-cycle bookkeeping experience.
• QuickBooks Online proficiency is required. Candidates without demonstrated QBO experience will not be considered.
• Strong Microsoft Excel skills: formulas, lookups, and data cleanup.
• Experience with accounts payable, accounts receivable, bank reconciliation, and month-end close.
• Experience with grant accounting or restricted-fund accounting.
• Strong attention to detail, accuracy, and organization.
• Ability to meet deadlines independently with minimal supervision.
• Professional communication skills (written and verbal).
• Comfort working with and ordering adaptive technology (training provided for product-specific knowledge).
Preferred Qualifications
• Experience in nonprofit accounting.
• Experience with state and federal grant billing (DVR, RSA, SILC, state General Fund).
Compensation and Schedule
• $25–$28 per hour, depending on experience.
• 20–25 hours per week, part-time.
• Flexible schedule within standard business hours.
• In-office at 3903 Taft Drive, Anchorage.
• Paid holidays and prorated paid leave per ACBVI policy.
How to Apply
Submit resume, cover letter, and three professional references to:
Nate Kile, Executive Director
[email protected]
Office: (907) 771-4302
ACBVI is an equal opportunity employer. Candidates who are blind or visually impaired are strongly encouraged to apply.
